Set up a quiz, live music or set-menu night

Create the event

1. Go to Bookings › Events › Booking Events, then choose your venue.
2. Click New event.
3. Add a Name, Event description and Header image.
4. Set the Minimum party size and Maximum party size.
5. Leave Active on. Hidden keeps it off your events page and normal booking times, but the direct link still works.
6. Switch on Allow booking alerts to email waiting guests when a time opens. See booking alerts.

Set dates and hours

1. Under Dates, add each date. Set Timing and duration and Tables and availability.
2. Under Service hours, switch on each event day and set its hours.

Add a charge and save

1. Under Charges and policies, turn on Cancellation charges, Deposit requirements or Full payment (one at a time).
2. Set the amount, per cover or as a flat rate.
3. For cancellation charges, set the Free cancellation period and switch on terms and conditions.
4. Click Create event.

No dates or times show

• Each date must be under Dates, with its day switched on under Service hours and a closing time later than the opening time.
• The event must be Active and, to show on your events page, not Hidden.
• Guests can only book as far ahead as your Months in advance, so later dates appear as that window moves. See basic booking settings.
• With Affects daily covers on, the event's bookings count towards your daily cover limits.

Add a phone booking to an event

Create the booking on the Day Planner on the event's date. When that date has an event, the field reads Booking Type or Event: pick the event.

Check it worked

Click Web link on the event in the list and open it to see the event on your booking page.

Good to know

• Cancellation charges only take money if someone lets you down; deposits and full payment take it up front.
• To sell admission rather than tables, see ticketed events.
• Only Admin, Moderator, General Manager and Reports can set up events. FOH and Bookings Manager cannot see Events.