Engineering for hospitality
Every enquiry.Every event.Yours.
Track every hire enquiry from first message to a booked, paid event.
Powering 2,500+ UK venues
Lost in the inbox.
Private hire and big-party enquiries are worth real money, and they’re managed in a mailbox and a spreadsheet, copied across by hand. Some get a slow reply, some get none, and the deposit is chased when someone remembers.
Capture, qualify, close.
Every hire enquiry on one board, owned by someone, moving towards a deposit and a booked event.
Every enquiry lands here
From your website enquiry form or added by hand, each hire request becomes a card with the guest, party size, date and their budget.
Owner, budget, stage
Assign an owner so it’s clear who’s on it, reply in the inbox, and move it from pending to in-progress to tentative as it firms up.
Deposit, then booked
Send a deposit link that chases itself, gather pre-orders so the kitchen’s ready, and once it’s confirmed the enquiry becomes a booking on your day-planner.
The enquiry.
One record with the guest, their budget, where it sits, who owns it, the whole conversation and the deposit, from first message to paid.
Party size, date, what they’re after and the budget they told you, on one card.
Who’s responsible and exactly where it sits, from pending to tentative to booked.
Message the guest by email or text from the same screen, with templates and files.
Send a payment link with reminders, and auto-cancel the hold if it’s not paid in time.
Run the pipeline.
Everything to turn a hire enquiry into a booked, paid event, without a spreadsheet in sight.
Stages
Move each enquiry from pending to in-progress to tentative to booked.
Owner & subscribers
Assign a lead so it’s clear who’s on it, with others kept in the loop.
Budget & pipeline value
The budget the guest gave you, rolled up so you see the money in play by stage.
Deposit links
Send a deposit request that reminds and auto-cancels the hold if unpaid.
Pre-orders
Let the party choose their food ahead, linked to the booking so the kitchen’s ready.
Reply in the inbox
Message the guest by email or text from the enquiry, with templates and files.
Web enquiry form
Embed a form on your site so requests land straight on the board.
Becomes a booking
A confirmed enquiry lands on your day-planner, nothing re-typed.
Events, sorted.
From a Christmas run to a one-night supper club, events run through the same bookings you already use, on the same day-planner.
- One-off or multi-day
Run a single night, a continuous run of days, or a handful of dates that aren’t back to back.
- Pre-orders
Let the party choose their food ahead of a set-menu night, so the kitchen knows what’s coming.
- Private hire by enquiry
Make a space enquiry-only, so a hire always comes through the pipeline first.
- Deposits and the diary
Take a deposit up front, and block standard bookings while the event takes the room.
The proof.
Every hire enquiry tracked, owned and moving towards a paid event. Numbers, not adjectives.
A pipeline that pays.
One board for every hire enquiry, deposits secured before the date, and a clean handover into the booking.
Not a spreadsheet
Every hire enquiry on one board with a stage and an owner, so you always know what’s live, who’s chasing it and the money on the table.
Money before the date
Send a deposit link that reminds the guest and cancels the hold if it goes unpaid, so you’re not left holding a room for a no-show.
Enquiry to event to booking
When it’s confirmed it flows into the same bookings and day-planner as everything else, with pre-orders and the guest attached. Nothing re-typed.
Frequently asked questions.
Never lose a hire again.
See a private-hire enquiry go from web form to deposit paid to a booking on the planner, in a live walkthrough with our team.